Successful events don't happen by accident. They take a lot of time, hard work and planning. Here are our tips to help you create a successful event that not only runs smoothly but is also stress free.
1. Planning. Begin planning as soon as you can. Make a plan of all the elements that need to be considered to make your event a success. Venues, caterers and entertainment all book up early. If your event is reasonably small and simple, a month or two should be enough lead time. If your event is larger, you should begin planning 6-12 months ahead of time.
2. Delegation. You can't do it all! Assemble a trusted team to support you and share out the tasks. Breaking the tasks into sections can often help here. Put someone in charge of areas such as entertainment, catering and logistics.
3. Communication. Keep the lines of communication going between yourself, your team and your suppliers. The more communication there is between you leading up to the event the less likely there is to be a problem on the day.
4. Marketing, marketing, marketing. You may have organised the best event but if nobody comes your efforts have been wasted. Spend time thinking and planning the best ways to promote your event to potential attendees. Consider a range of marketing options from social media, emails, flyers and networking.
5. Create a plan for the day of the event. To ensure your event goes smoothly on the day, create an event day plan or running sheet. If possible, go through the plan with all those involved to ensure everyone is on the same page. If possible do a run through the night before or on the morning of the event to highlight any potential problems.
We hope you've found these tips useful and that your event is a huge success!
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